Organization Background
The Light of Hope Foundation is a Canadian non-profit organization dedicated to supporting disadvantaged populations by providing services in immigration, education, and resettlement. It aims to offer community sponsorship for refugees, connect individuals with educational opportunities, and facilitate webinars and one-on-one support for resettlement. Their mission is to promote safety, peace, and prosperity for vulnerable communities worldwide.
Position Overview:
The Administrative Support role provides essential office and logistical support to ensure smooth operations within the organization. They assist in documentation, communication, and coordination of administrative tasks.
Key Responsibilities:
- Handle correspondence, emails, and phone inquiries.
- Maintain organized records and filing systems.
- Assist in scheduling meetings and preparing meeting minutes.
- Support logistics for events, workshops, and training sessions.
- Process invoices, reimbursements, and office supplies procurement.
- Assist in preparing reports and presentations.
- Provide support to team members as needed.
Requirements :
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Attention to detail and accuracy in documentation.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
Experience:
- Experience in administrative support, office management, or secretarial roles.
- Experience in handling office correspondence, scheduling meetings, and maintaining records.
- Prior experience working in a nonprofit or humanitarian setting is an advantage.
- Familiarity with Microsoft Office (Word, Excel, PowerPoint) and office management tools.
- Experience in document preparation, financial processing, and logistics coordination.
- Knowledge of basic accounting and procurement procedures is a plus.